Privacy Policy
International Powerchair Hockey Committee (IPCH)
Effective date: August 2026
The International Powerchair Hockey Committee (IPCH) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how personal information is collected, used, stored, shared and protected when you visit our website, contact IPCH, participate in IPCH activities or competitions, or otherwise interact with the organisation.
1. Who We Are
The International Powerchair Hockey Committee (IPCH) is the international governing body responsible for the development and organisation of international Powerchair Hockey.
If you have questions about this Privacy Policy or the way your personal data is processed, you can contact us at:
Email: office@powerchairhockey.org
2. How We Collect Information
IPCH may obtain personal information in several ways, including:
When you submit a contact form or contact IPCH directly.
When you enter or participate in an IPCH competition, event, meeting, course or other activity.
When you register as an athlete, team member, official, volunteer or other participant.
When you apply for or hold an official position within IPCH.
When you participate in athlete classification or other mandatory sporting procedures.
When you submit an inquiry, feedback or complaint.
When you visit or interact with the IPCH website or social media channels.
When information is provided to IPCH by a member organisation, Local Organising Committee (LOC), team or other authorised third party.
IPCH may also receive personal information from third parties where this is necessary for its activities and permitted under applicable data protection legislation.
3. Information We Collect
The information collected will depend on your interaction with IPCH and will be limited to information that is relevant and proportionate to its purpose.
This may include:
Contact information, such as your name, email address, telephone number and address.
Personal information, such as date of birth, nationality and gender where required for sporting or organisational purposes.
Communication details when you contact IPCH.
Information relating to participation in Powerchair Hockey, competitions, teams, courses or other IPCH activities.
Information relating to officials, volunteers, staff or applicants, including relevant qualifications and experience.
Classification or medical information where this is required for athlete classification or participation and where appropriate safeguards are in place.
Photographs, video footage and competition-related media where relevant to IPCH events and communications.
Technical information such as IP address, browser type, device type and pages visited.
Cookies and analytics data used to operate and improve the website.
IPCH only collects information that is necessary for legitimate sporting, organisational, administrative, communication or legal purposes.
4. How We Use Your Information
Personal information may be used to:
Respond to inquiries and communication requests.
Provide information about Powerchair Hockey activities, competitions and events.
Administer competitions, events, courses and other IPCH activities.
Manage athlete, team and official participation.
Support athlete classification and other sporting procedures.
Ensure the successful and safe delivery of competitions and events.
Manage organisational and administrative activities.
Publish competition-related information, such as participant names, nationality, team information, results, rankings and other information necessary for the operation and historical record of the sport.
Improve website performance and user experience.
Maintain website and organisational security.
Comply with applicable laws, regulations and sporting requirements.
IPCH will never sell personal information.
5. Sharing Personal Information
IPCH does not share personal information with third parties unless there is a legitimate reason to do so, consent has been provided where required, or sharing is necessary to provide an IPCH service or activity.
Where necessary, information may be shared with:
IPCH member organisations.
Local Organising Committees.
Competition and event officials.
Relevant sporting organisations.
Service providers acting on behalf of IPCH.
Legal or regulatory authorities where required by law.
Only information necessary for the relevant purpose will be shared.
6. Data Storage and External Processors
IPCH may use trusted third-party organisations to store or process information, including website hosting, cloud storage, email, analytics and other technical services.
IPCH takes reasonable steps to use reputable providers and to ensure that appropriate data protection and security measures are in place.
Where personal information is provided to a Local Organising Committee for the organisation of an IPCH competition or event, the LOC must appropriately protect that information and use it only for the purposes for which it was provided.
Personal information provided to an LOC should be securely deleted when it is no longer required for the organisation or administration of the event, unless there is a legal, insurance or other legitimate reason for retaining it.
7. Cookies and Analytics
The IPCH website may use cookies and similar technologies to improve functionality and analyse website traffic.
Cookies are small pieces of information stored on your device when visiting a website. They can help the website function correctly and provide information about how visitors use the website.
Where required, non-essential cookies and analytics technologies will only be used after you have given permission.
You can manage your cookie preferences through the website where such controls are available or through your browser settings.
Disabling certain cookies may affect the functionality of the website.
8. Third-Party Websites and Services
The IPCH website may contain links to websites operated by third parties.
This Privacy Policy applies only to IPCH websites and services. IPCH is not responsible for the privacy practices or content of external websites.
Third-party services used by the website, such as analytics, hosting, video, social media or other embedded services, may process limited information in accordance with their own privacy policies.
9. Data Protection and Security
IPCH takes reasonable technical and organisational measures to protect personal data against unauthorised access, loss, alteration, disclosure or misuse.
Access to personal information is limited to persons who reasonably require access to perform their responsibilities.
Where physical records containing personal information are retained, reasonable measures will be taken to ensure that they are securely stored and accessible only to authorised persons.
10. Data Retention
IPCH keeps personal information only for as long as reasonably necessary for the purpose for which it was collected or as required by applicable legal, regulatory or sporting requirements.
Certain information may need to be retained for longer periods where it forms part of the permanent sporting or historical record. This may include competition results, rankings, records and certain athlete or official information.
Information required for legal, insurance, safeguarding, disciplinary or other regulatory purposes may also be retained for the period necessary to fulfil those obligations.
When personal information is no longer required, IPCH will take reasonable measures to securely delete or destroy it.
11. Children and Young People
Powerchair Hockey includes athletes and participants under the age of 18.
Where required by applicable law, the consent of a parent, guardian or authorised representative will be obtained before IPCH collects or processes personal information concerning a person under the age of 18.
IPCH takes particular care when processing personal information relating to children and young people.
12. Informed Consent and Legal Representatives
Where a person is unable to provide legally valid informed consent, consent may, where permitted or required by law, be provided by a parent, guardian or other authorised representative.
Where IPCH relies on consent to process personal information, the purpose for which the information is requested will be clearly explained.
This is particularly important where sensitive personal information, such as medical or classification information, is collected.
Consent may be withdrawn at any time where processing is based on consent, subject to any legal, regulatory or sporting requirements that require certain information to be retained.
13. Your Rights
Under the General Data Protection Regulation (GDPR) and other applicable data protection legislation, you may have the right to:
Request access to the personal data IPCH holds about you.
Request correction of inaccurate or incomplete personal data.
Request deletion of your personal data where applicable.
Request restriction of certain processing.
Object to certain uses of your personal data.
Withdraw consent where processing is based on consent.
Request data portability where applicable.
Certain rights may be limited where IPCH is legally or legitimately required to retain information, including information necessary for official competition results, sporting records, classification, disciplinary procedures or other essential sporting services.
Requests relating to your personal data can be sent to:
IPCH may request reasonable information to verify your identity before responding to a request.
14. Right to Erasure
You may request that IPCH delete personal information held about you where the conditions for erasure under applicable data protection legislation are met.
The right to erasure does not necessarily apply where IPCH is required to retain information for legal, regulatory, sporting, archival or other legitimate purposes.
For example, official competition results and historical sporting records may need to remain available as part of the permanent record of Powerchair Hockey.
Requests should be sent to office@powerchairhockey.org.
15. Changes to This Policy
IPCH may update this Privacy Policy from time to time to reflect changes to its activities, website, data-processing practices or legal requirements.
Any changes will be published on this page. The effective date shown at the top of this Privacy Policy will be updated when appropriate.
16. Contact
For questions about this Privacy Policy, requests concerning your personal data or other data protection matters, please contact:
International Powerchair Hockey Committee (IPCH)
Email: office@powerchairhockey.org